TITLE
The Mayor and City Council shall discuss and possibly take action on a request by Financial Services to approve expenditures exceeding $25,000 for Fiscal Year 2018/2019 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with the vendors listed on the attached spreadsheet. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 need to be approved by City Council prior to execution of purchase orders. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 but not to exceed the listed dollar amount on the attached spreadsheet in the “Not to Exceed” column without further Council approval.
In order to facilitate timely purchasing of goods and services that are repetitive needs of various City departments, this request is to approve the continuing use of the identified firms. All purchases are reviewed to ensure maximum practicable competition and to ensure the prices are current.
No expenditure exceeding $25,000 or exceeding the budgetary amounts, as previously approved by Council, shall be transacted without prior Council review and approval.
STAFF RECOMMENDATION
Staff recommends that the Mayor and City Council approve expenditures exceeding $25,000 for Fiscal Year 2018/2019 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with the vendors listed on the attached spreadsheet.