TITLE
The Mayor and City Council shall discuss and possibly take action on a request to approve expenditures exceeding $25,000 and previously approved limits for Fiscal Year 2014-15 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with: Boundtree Medical, LLC. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 must be approved by City Council prior to execution of purchase orders. Some of these Purchases will also comply with Chapter 03, Article IV, Section 3-223 Cooperative Purchasing of the Maricopa City Code. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 and previously approved limits but not to exceed the listed dollar amount without further Council approval.
BOUNDTREE MEDICAL, LLC is a firm that the Maricopa Fire Department utilizes for medical supplies, equipment and services. On April 7, 2015, the City Council approved exceeding the $25,000 spending limit but not to exceed $40,000. Currently the FY14-15 encumbrances and expenditures are at $35,505.26. It is anticipated that the current spending limit of $40,000 will be exceeded prior to the end of the fiscal year. Therefore, staff is requesting to exceed the $40,000 limit but not to exceed $60,000 with Boundtree Medical, LLC without further Council approval.
In order to facilitate timely purchasing of goods and services that are repetitive needs of various City departments, this request is to approve the continuing use of the identified firms. All purchases are reviewed to ensure maximum practicable competition and to ensure the prices are cur...
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