TITLE
The Mayor and City Council shall discuss and possibly take action on a request by the Purchasing Manager to approve expenditures exceeding $25,000 for Fiscal Year 2014 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with West Coast Equipment, Inc.; Earnhardt Ford-Mazda; Freightliner, Sterling, Western Star of AZ; CDW-G; WIST Supply & Equipment Co., Inc.; AutoSonics Auto Body & Collision, American Soccer Co. Inc. and Horizon Distributors, Inc. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 need to be approved by City Council prior to execution of purchase orders. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 or previously approved limits, but not to exceed the listed dollar amount without further Council approval.
WEST COAST EQUIPMENT, INC. is the firm used by the City’s Public Works Department for the service and repairs to the street sweeping equipment and the purchase of replacement brooms. Currently FY2014 encumbrances and expenditures are at $23,620.64. Based on the request from the Public Works Department, it is anticipated that we will exceed the $25,000 prior to the end of the fiscal year. Therefore, staff is requesting to exceed the $25,000 expenditure limit but not to exceed $50,000 with West Coast Equipment, Inc.
EARNHARDT FORD-MAZDA is the auto repair firm that is utilized by the Fleet Department and the Fire Department to repair and service the City owned Ford vehicles. Currently FY2014 encumbrance and expenditures are at $23,418.42. Based on requests from the Fleet Department an...
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