TITLE
The Mayor and City Council shall discuss and possibly take action on a request by the Purchasing Manager to approve expenditures exceeding $25,000 and previously approved limits for Fiscal Year 2015 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with: Arizona Machinery Company; VIP Auto Tire Services. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 need to be approved by City Council prior to execution of purchase orders. Some of these Purchases will also comply with Chapter 03, Article IV, Section 3-223 Cooperative Purchasing of the Maricopa City Code. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 and previously approved limits but not to exceed the listed dollar amount without further Council approval.
ARIZONA MACHINERY COMPANY operates as the repair and maintenance facility and a retail center for small equipment and supplies for Fleet, Parks, and Public Works. Currently for FY2014/2015, the encumbrances and expenditures are at $22,114.52. However, based on staff calculations, it is anticipated that we will exceed the $25,000 limit before the end of the fiscal year. Therefore, staff is requesting to exceed the $25,000 expenditure limit but not to exceed $50,000 with Arizona Machinery Company without further Council approval.
VIP AUTO TIRE SERVCIES is a local auto repair shop that multiple City departments utilize for non-warranty repairs on all vehicles. Currently the FY2014/2015 encumbrances and expenditures are at $19,101.00. Many of the repairs done by this company need to be completed...
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