TITLE
The Mayor and City Council shall discuss and possibly take action on a request by the Purchasing Manager to approve expenditures exceeding $25,000 and previously approved limits for Fiscal Year 2014/2015 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with: L. N. Curtis & Sons; Mel’s Auto, LLC; MM Hardware, Inc. (ACE); R & R Products, Inc.; TDIndustries, Inc.; Universal Procurement, Inc.; Waxie’s Enterprises, Inc.; Wist Supply & Equipment Co., Inc.; Wingfoot Commercial Tire; WW Grainger. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 must be approved by City Council prior to execution of purchase orders. Some of these Purchases will also comply with Chapter 03, Article IV, Section 3-223 Cooperative Purchasing of the Maricopa City Code. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 and previously approved limits but not to exceed the listed dollar amount without further Council approval.
L.N. CURTIS & SONS is the firm utilized by the City Fire Department for Personal Protective Equipment (PPE), fire safety equipment and supplies. They are on multiple cooperative contracts that we are able to piggyback on to take advantage of cost savings. On July 1, 2014 Council approved exceeding the $25,000 limit but not to exceed $70,000. On October 21, 2014, Council approved exceeding the $70,000 limit but not to exceed a $125,000 limit. On March 7, 2015, Council approved exceeding the $125,000 limit but not to exceed $135,000. Currently the FY2014/2015 encumbrances and expenditures are at $123,206.96. The ...
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