TITLE
The Mayor and City Council shall discuss and possibly take action on a request by the Purchasing Manager to approve expenditures exceeding $25,000 and previously approved limits for Fiscal Year 2014 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” with WIST Supply and Equipment and ACE Hardware. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) Cumulative Annual Purchases in Excess of $25,000 of the Maricopa City Code, expenditures that exceed $25,000 need to be approved by City Council prior to execution of purchase orders. Some of these Purchases will also comply with Chapter 03, Article IV, Section 3-223 Cooperative Purchasing of the Maricopa City Code. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, the staff requests approval of these expenditures in excess of $25,000 and previously approved limits but not to exceed the listed dollar amount without further Council approval.
WIST SUPPLY AND EQUIPMENT CO., INC. is on a cooperative contract through the City of Mesa that the City utilizes for office supplies and equipment. On April 1, 2014 the City Council approved exceeding the $43,413.98 but not to exceed $60,000 without further Council approval. With the completion of the City Hall and Copper Sky, the expenditures have been higher than anticipated. Currently FY2014 encumbrances and expenditures are at $57,950.82. Based on anticipated additional office supplies and equipment requirements, it is believed that the $60,000 limit will be exceeded prior to the end of the fiscal year. Therefore, staff is requesting to exceed the $60,000 limit but not to exceed $75,000 with WIST Supply and Equipment Co., Inc.
MARICOPA ACE HARDWARE is a locate firm that multiple city department ...
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