TITLE
The Mayor and City Council shall discuss and possibly take action to approve a budgetary transfer request by the Financial Services Department in the amount of $28,000 from General Fund, General Government, Contingency (10010000-99000) to General Fund, Finance, Professional and Occupational (10011313-53320) to hire temporary staff to assist the Finance Department with special projects. Discussion and Action.
AGENDA ITEM DESCRIPTION
Over the past two years several staff has left the department for other opportunities outside the City. This has caused the department to be staffed with temporary staff or having vacancies.
In fiscal year 2017, Finance utilized temporary services from Accountemps - A division of Robert Half International, Inc., to fill the Grant Coordinator position until that position could be filled (new grant coordinator starts 9/5/17) and assisted witthe Accounts Receivable/Admin Assistant position. The turnover of staff with the loss of institutional knowledge and continual learning curve has placed increased burdens on Finance staff to meet all of the Financial reporting and Budgetary deadlines. In addition, due to the fact the City does not have a Contract Manager, and the volume of transactions (purchase requisitions) being processed through Purchasing in addition to the large number of Requests for Proposals, Requests for Quotations and Contracts for new products/services as well as renewing/updating contracts for annual renewals there is a significant backlog of projects in Purchasing.
To the extent possible, Finance utilized Interns during the Spring 2016 and anticipates utilizing interns for Fall semester 2017 and to assist with day to day operating tasks to free up more experienced staff for more complicated projects. It is anticipated that as of September 5 , 2107 all current Finance positions will be filled.
Brenda Hasler, Financial Services Director is requesting to retain temporary personnel through Accountemps - A ...
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