TITLE
The Mayor and City Council shall discuss and possibly take action on a request by the Purchasing Manager to approve expenditures exceeding $25,000 pursuant to the City Purchasing Code, Article IV, Section 3-213(e) “Cumulative Annual Purchases in Excess of $25,000” for Deere and Company, M & S Equipment, and Turf Equipment. Discussion and Action.
AGENDA ITEM DESCRIPTION
Per the City Purchasing Code contained in Chapter 03, Article IV, Section 3-213(e) of the Maricopa City Code, expenditures that exceed $25,000 need to be approved by City Council prior to execution of purchase orders. Since it is nearly impossible to predict the precise time certain operational expenditures will meet or exceed the $25,000 threshold and to keep operations running smoothly, staff requests approval of these expenditures in excess of $25,000 for the following.
Deere & Company, a cooperative contractor, is the firm that the City has purchased lawn mowers and related parts and accessories for the mowers. As of October 30, 2012, encumbrances and expenditures with Deere & Company totaled $15,265.47. Parks Maintenance is looking to purchase additional parts, accessories, and possibly another mower. Therefore, staff is requesting to exceed the $25,000 expenditure limit but not to exceed $40,000 for Deere & Company without further Council approval.
M & S Equipment is a local firm that performs various truck and equipment repairs for the Fleet Management Division, the Police Department, the Parks Maintenance Division, and Public Works. As of October 30, 2012, encumbrances and expenditures with M & S Equipment totaled $18,055.58. Per the Fleet Manager, there are several repairs and services that need to be address prior to the end of the current fiscal year. Therefore, staff is requesting to exceed the $25,000 expenditure limit but not to exceed $35,000 for M & S Equipment without further Council approval.
Turf Equipment, a cooperative contractor, is a turf and sports field...
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